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Job Details:

Part-Time Taxation Clerk

Job Details
Open Date Sep 10 2021 - 11:55:00 AM Close Date Sep 23 2021 - 04:00:00 PM
Position Title Part-Time Taxation Clerk Posting Type Permanent
Posting Status Active Position Length Part Time
Department Group Treasury Hours per Week 0-24
Department Administration Openings 1
Education College Diploma    
Location City Hall
Salary Range $23.65
Union Position No



In accordance with the working agreement between The Corporation of the City of Woodstock and The Canadian Union of Public Employees, Local 1146 –Inside/ Part-time Unit, Article 11.04.  Applications are now being received from present employees for the following position:

Taxation Clerk (Part Time)


To be considered for this position, applicants must possess the following minimum qualifications:


  • Successful completion of a 2 or 3 year post-secondary diploma in accounting/business
  • Minimum of two years of related experience in an accounting environment
  • Demonstrated knowledge of accounting principles, practices and procedures
  • Knowledge of property taxation, appeals and property assessment legislation, regulations and requirements of the Municipal and Assessment Acts
  • Ability to work with a high level of accuracy with frequent interruptions and problem solve as necessary
  • Excellent oral and written communication skills
  • Experience with current software programs including Microsoft Office and Microsoft Dynamics or similar financial software
  • Willingness to complete the Municipal Tax Administration Program offered through the Ontario Municipal Tax and Revenue Association.
  • Experience with Report Writer and spreadsheets



Duties and Responsibilities:

 1.  Provides support in the taxation area including:

  • Assistance with the interim and final tax levies including assessment change batches
  • Tracking of approved planning reports to ensure necessary tax adjustments are processed
  • Maintenance of vacancy eligibility spreadsheet to ensure no more than 5 vacancy rebates are approved per property
  • Assistance with ownership changes
  • Preparation of taxation arrears notices several times per year, including required updates to report writer form, reconciling notices to trial balance, notice generation and follow up on discrepancies
  • Assistance with semi-annual notifications related to pre-authorized payment programs, ensuring mailings match enrolment, mailing of monthly pre-authorized receipts
  • Assistance with tax adjustments including Minutes of Settlement and Tax Applications
  • Maintenance of E-send records
  • Assistance with annual residential tenancy notifications


2. Provides administrative support related to Assessment information:

  • Downloading periodic reports for use by the Taxation Coordinator and other staff
  • Correspondence with taxpayers related to various tax incentive programs
  • Reconciliation of building permit information with supplementary/omitted assessment rolls
  • Follow up related to demolition permits
  • Assists the Taxation Coordinator with processing of Severance/Consolidation information forms


3.         Provides administrative support including

  • Tracking of additions to roll and reconciling with general ledger for items such as weeds, water and preparation of remittance requests as funds are collected
  • Maintenance of tax registration files and communications with third party service provider
  • Preparation of fee for service documents as per the user fee by-law
  • Responding to phone and email inquiries and information requests from individual property owners, the general public, MPAC staff and lawyers

4.      Performs other duties as assigned from time to time


Salary rate is $23.65-$27.79 per hour as per Schedule "A" of the collective agreement. 


Resumes and cover letters will be received online at no later than 4:00 p.m. September 23rd, 2021.


The City of Woodstock is an equal opportunity employer.  Accommodations are available for all parts of the recruitment process.  Applicants need to make their needs known in advance.


We thank all candidates who apply but advise that only those selected for an interview will be contacted.


PT Taxation Clerk- External 2021.pdf

Contact Us

© 2017 City of Woodstock P.O. Box 1539, 500 Dundas Street, Woodstock, ON N4S 0A7


Phone: 519-539-1291
TTY: 519-539-7268
Email: General Information

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